The first time I’d heard of studio management software, I was barely in my first year of business. The thought of adding another monthly expense was unbearable to me, and besides, I was doing “just fine” with my current process of receiving contracts and checks in the mail. Who needed to complicate things further by adding yet another program for me to learn?
Fast forward to 2.5 years later during my coaching follow-up with the lovely Katelyn and I finally admitted defeat- I needed help. See, the old system of paper checks and USPS envelopes may have been “enough,” but it wasn’t helping my business at all and was, at times, actually holding me back. Here’s what my old process looked like when it came to booking with clients:
I know that doesn’t seem to be too complicated of a process, but when you’re doing it for 20-25 wedding clients and dozens of anniversary sessions, it becomes really messy and hard to keep track of. I have a workflow board on my wall, but I don’t always keep up with it, so I was sometimes having to rely on memory alone to keep track of who’d send their final retainers, who still owed me contracts, etc. Not very professional, right?
Enter: Pixifi. What is this magical thing, you ask? In short, it’s studio management software that helps manage everything online, from electronic contracts to payments, to client information, to questionnaires, to dozens more features I’ve yet to explore. I’ve only been using it about two months now and my understanding of it is still really basic, but so far, here are a few of my favorite things about Pixifi:
I will say that the program was a bit frustrating to get started. I’d started a free 30-day trial with Pixifi back in the fall but was utterly bamboozled by the program and never finished initial set-up. But then someone pointed me to this super helpful blog post by Ashley Fisher that walks you through, step-by-step, and even though it was time consuming and tedious, I finally got things where I needed them to be! Ashley’s blog post also walks you through how to enter a new client + send a contract and retainer invoice (but make sure you go through the basic set-up instructions first, otherwise the new client set-up won’t make sense and you’ll just end up angry).
Despite the complicated nature of set-up, Pixifi is totally worth the $25/month. I have so much more peace of mind knowing that I’m not at risk of misplacing paper contracts or checks, and much more sanity now that I’m not splitting the information for each of my clients between three different locations. It allows me to correspond with my clients in a more timely manner regarding their contracts and payments, especially when I’m away from my office.
If you’re interested in check out the program, click HERE and use the promo code PIXI2FREE for TWO free months, instead of the standard 30-day trial! If you have a couple of hours today or tomorrow, sign up for an account, enter the promo code, sit down with Ashley Fisher’s start-up blog post, and get yourself set-up. Your clients deserve the best from you, and Pixifi can help you give them just that!
And just to add some pretty to this post, here’s a preview of a ballerina session I photographed in Paris this morning :).
DESIGN BY TONIC SITE SHOP
© ABBY GRACE PHOTOGRAPHY 2024
Back to top
Sounds like a great program! But I’m really commenting on the BALLERINA SESSION IN PARIS. Could that be more perfect?!
Your ballerina photos are beautiful! It has been such a pleasure for me to watch you grow as a photographer. I knew you would do great things, but you have more than exceeded those expectations. I love you!
Tre manifique
Does Pixifi do anything beyond payment and contacts? I think I’m where you were at the start where I’m like ANOTHER MONTHLY expense!? Also I wonder if it is made by the same people who do Pixieset? Cuz I love them and that would be a selling point! 🙂
Hey Abby! I am actually in the “setup” stages of Pixifi right now so your post came at a great time! It has been a bit of a struggle for me and I even used Ashley Fisher’s post to get started, but I am excited about the possibilities! Thanks for this post and YAAAAYYY on this gorgeous ballerina shoot in freaking Paris! That’s amazing and I can’t wait to see more!!
I’ve been debating using a system like this but if something happens to me and I can’t cover a wedding, how would my back up photographers get the clients’ information if I am unable to give it to them? Do you have a system with Matt already in place? I love the ballerinas…keep them coming!!! 🙂
Girl!! You are doing so well! I’ve met another photographer who goes to my church who has commented on your blog before. Her name is Rebecca or Rebekka Joy Peterson. I recognized her from Seth and the fact that she is a Jane Austen fan. When you get back, I’ll have you both over for tea! I think she would really love to know about some of your contacts. She’s pretty excited to meet you! I miss you and hope this trip is all that you desire it to be. Mom
[…] 4. Pixifi/Paypal- Prior to Pixifi, I’d been collecting paper contracts, and paper checks for payment. This meant there was often a several weeks-long delay in verbally confirming a booking, and actually BOOKING it when I received the contract and payment. Now with everything online, the process is faster, smoother, more secure, and I can access my client information/booking calendar from anywhere in the world that has internet :). (read more HERE) […]